Schedule your team the way your theater actually runs

The Schedule Is Law.

Build next week on a grid that already knows your first shows, who's available, who's off, and who's certified to pour.

The UTU Staff Schedule for Meridian 14: a Friday-to-Thursday grid with first show and close on each day, certification badges under staff names, and Owen Barrett's weekly total of 42.0 hours in red. — Staff Schedule, Meridian 14 (demo theater and staff).

Staff Schedule, Meridian 14 (demo theater and staff).

The film week

Set up the way your building runs.

Flip on Opening and the shift starts before first show. Flip on Close and it ends when your late-show staff clock out. Your theater sets both times once, so you're not typing 11:00 PM forty times a week.

The week runs Friday through Thursday by default, because that's when new titles open, but you can start it on any day. Positions, certifications, opening lead time and close time are all yours to set. UTU adjusts to your building, not the other way around.

The shift editor for Owen Barrett on Friday, Oct 2. Opening is switched on, so the start time reads 9:00 AM, 60 minutes before the 10:00 AM first show. — Owen Barrett, Friday Oct 2. Meridian 14 brings openers in an hour before first show, so Opening starts him at 9:00 AM.

Owen Barrett, Friday Oct 2. Meridian 14 brings openers in an hour before first show, so Opening starts him at 9:00 AM.

It tells you before the crew does.

Problems show up on the grid while you're building the week, not on Friday night.

AVAIL
Owen can't start before 4 on Saturday. You put him on at 2. The shift gets marked on the grid so you see it before he does.
42.0
Past 40 hours, the weekly total changes color. You catch the overtime while it's still one click to fix.
RTO
Approved time off stays on the grid. You can still schedule over it when you have to. It just won't be quiet about it.
21+TIPSSS
Turn on certifications and staff who hold them show 21+, TIPS or ServSafe next to their name, so you know who can work the bar before you put them there.

Day Sheets

Tonight's floor, on one page.

Every day gets a sheet: AM and PM side by side, grouped by position, with times and a break column. Mid-shift staff appear on both sides, marked with an asterisk, and are counted once in the day's total.

Print it. Put it by the time clock.

Staff close: 11:00 PM
Mid-shift staff: 3
Total unique: 12

A Day Sheet for Meridian Crossing 8 on Friday, October 2, with day buttons and a Print Day Sheet button above it. AM and PM shifts sit side by side, grouped by position. The count at the bottom reads AM staff 7, PM staff 8, total unique 12. — Day Sheet, Meridian Crossing 8, Friday Oct 2 (demo theater and staff).

No payroll data required

Hours. Not wages.

UTU never asks what anyone makes. No payroll hookup, no wage table to keep current. You get scheduled hours by day and by position, staff and managers side by side. That's enough to know if the week is heavy before you post it.

259.0

Total hours

Scheduled

Unscheduled

Overtime

From the grid's footer: Meridian 14 demo week, Oct 2–8.

Built by a GM who has closed the building.

David Jones has run everything from a six-screen art house to a 22-screen megaplex and couldn't find a scheduling tool that fit how a theater actually runs. So he built one.